HR Accounting
| Technical name | viin_hr_account |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/15.0/viin_hr_account |
| Read description for | v 13.0 v 14.0 |
| Required Apps | Discuss (mail) Invoicing (account) Employees (hr) |
| Included Dependencies | TVTMA Base Viin HR Base Accounting Customization |
| Extensions | TVTMA HR Payroll Accounting Employee Advance Vietnam - HR Accounting |
What it does
Normally, accountants have to manually add and manage expenses related to HR departments separately in different journals. This module provides basic features for the integration between the Accounting and Employees app using Analytic Accounting and Analytic Tags.
Key Features
- Configure employee payable and employees advance accounts according to Vietnam Accounting Standards:
- Analytic Account will be generated for each HR department upon department creation;
- Specified general account for each department.
- Allow setting up an account to register each department's expenses.
- Create and manage analytic accounts of each department:
- Automatically create an analytic account for each department created;
- Synchronize the analytic account's name with the respective department.
- Create and edit analytic tags:
- Link analytic tags to departments;
- Automatic suggests revenues/expenses allocation to each department.
Supported Editions
- Community Edition
- Enterprise Edition
Installation
- Navigate to Apps.
- Search with keyword viin_hr_account.
- Press Install.
Instructions
Configure employee payable account
According to Vietnam accounting regulations, the 334 account registers the amounts of money a company needs to pay to its employees. After installing the application, navigate to Payroll > Configuration > Settings, the 3341 or 334 account is automatically suggested at the General Employee Payable Account section. You can change this default account depending on your company's usage.
While creating and confirming a payslip, journal entries will be created and register the employee payable amount in the 3341 account.
Note: You need to install the Payroll management app to_hr_payroll.
Configure default advance account on employee's profile
For the employee advance payment, the accountant needs to register the total amount in the 141 account according to VAS. Navigate to Employees > Employees, and select an employee to see the advance account 141 automatically selected at the Advance Account field in the Accounting tab.
While doing the employee advance process, journal entries recording the advance payment will be automatically created and the advance amount will be registered in the 141 account.
Note: You need to install the Employee Advance app (to_hr_employee_advance).
Besides, the 141 account will also be used as the destination account to record the employee's payment to the company.
Configure expense account, analytic account in each department
1. Create a department and configure an analytic account
Navigate to Accounting > Configuration > Settings, activate the Analytic Accounting and Analytic Tags feature.
Navigate to Employees > Configuration > Departments, and press Create to generate a new department. From here, you can select an accounting to register the expenses of this department. Once done, press Save, and the respective analytic account of the department are also automatically created.
To learn how to use the analytic accounting feature in the Viindoo Accounting software, you can refer to the Analytic account in Viindoo article.
2. Create analytic tags by departments and the distribution percentage
Navigate to Accounting > Configuration > Analytic Tags, press Create to create a new analytic tag. For example, if you want to analyze the revenues/expenses of the Accounting & HR department, you need to create the following analytic tags:
- Analytic tags for each department: Sales, Accounting, and HR;
- Shared analytic tag for both departments: Electricity costs (expenses that should be distributed to all departments).
In the Electricity costs, enable the Analytic Distribution feature then indicate the percentage for each department.
3. Create revenues/expenses linked for respective department
Create a vendor bill and add the shared analytic tag on the invoice line. Then confirm and record payments of this bill.
You can also do similar steps with the customer invoices.
4. View revenues/expenses report by department
Navigate to Accounting > Reporting > Analytic Report to see each department's revenues/expenses.
This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file).
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