Employee Documents
Employee Documents
Manage employee documents and Notify before expire date
The Employee Documents module allows HR managers to manage all kinds of employee documents and automatically send an email notification when a document is about to get expired. You can find this module in the Employee app when installed.
Key Features
Built natively on Odoo/Viindoo to streamline real business operations:
Document Types Management
HR Manager can define unlimited document types. For example, National ID Card, Insurance Card, Social Security Card, Passport, Visa, etc.
Employee Document
- Allows the HR Officer to manage all the documents related to the employees of the company.
- PDF Viewer: the PDF version can be viewed online without having to download.
Employee
- Shows a smart button on the employee form, indicating the number of documents related to this employee.
- Employees can create/upload their personal documents.
Create document type
Create Employee Document
View document statistics on employee profile
See Employee Documents in Action
See how this module solves real business problems in a working Viindoo environment.
Need help with Employee Documents?
For questions, implementation support, or consulting services, contact Viindoo.
Pre-Sales & Partnership
When contacting us, please include:
- Odoo/Viindoo version (CE/EE).
- Number of users and business scope.
- Other modules currently in use.
Technical Support
For faster troubleshooting, please provide:
- Order number or app reference.
- Odoo/Viindoo version & edition.
- Steps to reproduce the issue.
- Screenshots/logs if available.
Technical Requirement
Works Great With These Modules
Extend Employee Documents with complementary Viindoo apps:
Fleet Drivers Management
Manage drivers of your fleet
Module to_fleet_driverWho Should Use This Module?
Built for teams that need this capability fully integrated into their Odoo/Viindoo stack.
Executives & Business Owners
Need clear visibility into operations and a stack that scales without bespoke development.
Operations / Department Leaders
Want to streamline daily workflows, remove manual handoffs, and keep data consistent across teams.
Implementers & Odoo Partners
Looking for production-ready Viindoo modules to deliver projects faster and at lower risk.
Installation
- Navigate to Apps.
- Search with keyword to_employee_documents.
- Press Install.
Instruction
Instruction video: Employee Documents Instruction
1. Create document type
Creating employee document types helps you categorize employee documents into different types such as Identity Card, Passport, Labor Contract, Social Security Card,... for effective HR documents storage and management.
Access the Employees app > Configuration > Document Type then press Create to create a new one or select an existing document type to edit.
2. Create Employee Document
To create employee documents, you access Employees > Employee Documents > Create.
3. View document quantity on employee profile
Documents of an employee will be listed on their profile.
This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file).
You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one).
It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software.
The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software.
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